Copy of WineCamp Organizing

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	Will be done by	Complete?	Manager	Additional resources	Issues/Comments
Management	~	~	~	~	~
recruit volunteers			Chris/Jen	Compumentor
organize into committees			Jen
Event	~	~	~	~	~
Determine goals and objectives			et al
Determine schedule & formats			et al
Background on speakers (for publicity)			Chris
Timing	~	~	~	~	~
Check for local & interest conflicts			Chris/Jen		Important consideration given number of conferences in spring
Location	~	~	~	~	~
Site visit			Chris		Will arrange with Andrew
Adequate parking?			Andrew
Lodging			Andrew		Andrew is going to get local hotel discounts, otherwise, camping
Accessibility			Jen
First aid			Andrew
Security
Will mobile phones work?			Chris
Need any permits?			Andrew
AV requirements, power			Chris
Inclement weather plans			Jen/Andrew
Wireless			Chris		Big uncertainty. Need to coordinate w/ enabler/sponsor.
Insurance/bonding/legal crap			Jen?
Final walkthrough
Transportation	~	~	~	~	~
Boat					Andrew proposed bringing in folks by boat
Sponsored transportation					Money might be available to sponsor travel
Buses?			Jen?		Seems like a very good idea. Otherwise, coordinate carpooling.
Kids' camp	~	~	~	~	~
Tents
Schedule of activities			Ross
Materials for activities			Ross
Review special liability issues			Ross
Budget	~	~	~	~	~
Estimate needs			Chris/Jen
Determine what can be donated vs. paid			Chris/Jen
Ensure non-profit details are perfect			Compumentor
Line up corporate sponsors			et al
Food	~	~	~	~	~
Plan for dietary restrictions			Andrew/Jen
Publicity	~	~	~	~	~
Blogging			et al
Traditional journalism???			Voce
Determine list of key thought leaders			et al
Develop communication plan			Chris et al
Post-camp publicity			et al
Tactical stuff	~	~	~	~	~
Tshirts			Chris/GRP
Graphics			Chris/Eris
Name tags			et al
Tables			Andrew
Seating			Andrew
Maps to location			?
Map of the area -- gas stations, etc			Andrew
Decorations			?
Way to handle donations at event			Compumentor
Awards/Prizes			?
Evaluations			?
Preparation and teardown			?
Offsite/Fun stuff	~	~	~	~	~
wine tasting			Andrew
bonfire			Andrew
music			?
gondola rides			Andrew
wagon rides			Andrew
vineyard tours			Andrew

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Name:	Copy of WineCamp Organizing by	missrogue
Description:	Jen Tharp's planning doc.
Tags:	winecamp barcamp planning

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